Planner Login

Checklists for Event Planners

CHECKLISTS

Pre-Event Planning:

  • Check for Conflicting Dates (Especially Similar Organizations)
  • Book Vendors
  • Collect Speaker Information
  • Create Agenda
  • Send Invitations to Attendees
  • Create Event Website or App
  • Add Event on Social Media Platforms
  • Send Press Release
  • Brainstorm: Event Logo, Tagline, Social Hashtag
  • Create Program
  • Order Name Badge Holders
  • Order Parting Gifts or Raffle Prizes

Day-of Tasks:

  • Confirm Date/Time with Vendors
  • Confirm Date/Time with Speakers
  • Print Name Badges
  • Print Program or Materials
  • Ensure Data with Event App is Current
  • Create USB or Online Version of Presentation Slides
  • Ensure Access for All Digital Materials
  • Tag All Equipment with "Property Of [Name]"

Day-of to Bring:

  • Name Badges (+Blank Copies)
  • Tablecloth(s)
  • Banners/Signage
  • Giveaways
  • Program or Packets (with Schedule)
  • Table Materials (ex: Upcoming Training Classes, Brochures, etc.)
  • AV Equipment
    • Computer
    • Computer Connectors/Adapters
    • Projector
    • Projector Screen
    • Microphone and/or Lapel Mic
    • Clicker
    • USB Drive
  • Camera
  • Printer
  • Paper
  • Awards
  • Permanent Markers
  • Pens
  • Notepads
  • Scissors
  • Tape
  • Stapler
  • Zip Ties
  • Phone Chargers

IMPORTANT LINKS

Post or Find Events:

On-Site Event Apps: